YARDIMELİ EDUCATION, MUTUAL AID AND SOLIDARITY ASSOCIATION
FOR THE DISABLED AND NEEDY
THE ASSOCIATION’S NAME
Article 1 - The Association’s name is YARDIMELİ EDUCATION, MUTUAL AID AND SOLIDARITY ASSOCIATION FOR THE DISABLED AND NEEDY, its short name being ‘YARDIMELİ’.
THE ASSOCIATION’S HEADQUARTERS
Article 2 - The Association’s Headquarters is Istanbul. The association’s address can be altered by the decision of the Board of Directors.
BRANCH-REPRESENTATION AND FIELD OF ACTIVITY
Article 3 - The Association can do international activities and cooperation, open branches and representative offices at home and abroad, found associations and upper organizations at home and abroad and join already established associations or upper organizations for the implementation of its objectives.
THE ASSOCIATION’S OBJECTIVES
Article 4 - The Association has been founded for the realization of the following objectives.
- To render the disabled (physically and mentally) every kind of material and spiritual help and to ensure that the disabled are part of the society.
- Applying above all to the disabled, To ensure the cultural and moral togetherness along with the establishment of mutual aid and solidarity in the society and to contribute to the development of its socio- economical level and to render cultural and social services.
- To protect, to give aid in kind and in cash, to render every kind of material and spiritual help to the desolate, elderly, widowed, orphaned, destitute, street urchins, any person left in the street, people left outside their native countries, refugees, and wayfarers lacking means.
- To provide food, health, education, clothing, accommodation, renting, dwelling, fuel, hygiene, etc., and depending on the conditions to give aid in kind and in cash, to render every kind of material and spiritual help to people in extraordinary situations like catastrophes, natural disasters, wars arising in our own country and in other countries as well as to needy people in usual times.
- To do active and effective workings for public benefit and in introducing to our people and integrating to our culture the importance of environmental cleanness and health, protection of historical, cultural, and tourist areas and works.
- To ensure the preservation of environmental and ecological balance on national and international level.
- To contribute to the non-governmental organizations’ executing public services and to set an example of cooperation between public institutions and organizations and local governments as well as voluntary joining the public services and doing conducive activities for the application of these objectives.
- To prepare the ground for cooperation on national and international level with the purpose of achieving the desired results.
THE ASSOCIATION’S ACTIVITIES
Article 5 - The Association shall do the following activities at home and abroad for the realization of the objectives stated in article 4 of the Association’s Charter
- The Association shall render every kind of material and spiritual aid to disabled people and to the organizations connected with them. It shall organize every kind of events so as to make disabled people active members of the society and to involve them in social activities; it shall open rehabilitation and physical therapy centres, implement education and sport activities, arrange trade acquisition courses. It shall render aid in cash, in equipment and supplies to disabled people and to the organizations connected with them.
- It shall render every kind of material and spiritual aid primarily to disabled people as well as to the desolate, widowed, orphaned, destitute, street urchins, any person left in the street, people left outside their native countries, refugees, and wayfarers lacking means. With this aim, it shall found, administer and assist rest homes, shelters and hostels for the homeless, soup kitchens, crèches, guesthouses, tent villages, logistic centres and similar establishments.
- It shall give every kind of help as well as grants to Turkish and foreign students in need both at home and abroad. Besides, it shall open hostels, libraries, private schools offering specialized courses, houses, courses, institutes, scientific research and development centres, primary and secondary schools and render every kind of material and spiritual aid to to such establishments.
- It shall arrange for the treatment of poor patients in need of health care and help to meet all sorts of costs of medicine, medical equipment and treatment needed in cases of birth, illness and accidents. It shall arrange for the treatment of poor patients both at home and abroad. It shall found or help to found dispensaries, polyclinics, maternity wards, hospitals, mobile health crews, doctor’s consulting rooms, pharmacies and similar establishments that would serve the above-mentioned objectives. It shall render preventive medicine services as well as transport of sick or injured persons. It shall do joint workings with and purchase services from the organizations operating in the health sector. In cases of death, it shall help destitute people with funeral organization.
- It shall render all kinds of material and spiritual aid to victims of floods, earthquakes, fires, landslides and similar natural disasters in our own country and in other countries. For this purpose, it shall prepare teams commissioned with the task of helping in disaster situations, and make available and store necessary goods.
- It shall cover the costs of such organized events circumcision ceremony, engagement, wedding for the poor and destitute; It shall render aid in kind, in cash and in similar ways.
- It shall give aid to those in need in form of food, clothing, hygiene articles, fuel, house rent, dwelling, house furniture articles, etc.
- It shall organize seminars, assemblies, open educational sessions, symposia, panel discussions, conferences and other scientific activities in scholarly, cultural and social fields, which would serve the Association’s objectives.
- So as to put the public wise of the relief activities stated under the Association’s objectives, it shall make use of periodicals and other publications (with the exception of establishing TRT), it shall place in press notices, columns connected with its field of activity; it shall prepare, have prepared, published and broadcast films for cinema and television, advertisements, theatrical plays, videos, cine-vision and multi-vision pieces, and similar artistic works. It shall get involved in every kind of activity on the internet connected with its field.
- It shall undertake researches, questionnaires, public surveys, compilation and copyright, translations in scientific, cultural, social, economic fields for individuals enjoying expertise in their fields. It shall publish or have published the results of those activities in writing, audio- and audio-visual formats.
- It shall issue bulletins, brochures, journals, newspapers designed to inform on the Association’s activities and give advertisements to newspapers and television.
- It shall organize trips, fairs, exhibitions, remembrance evenings, concerts, theatricals and similar social and cultural events or participate in such activities in order to provide income and to inform on the activities of the Association; it organizes picnics and visits.
- It shall arrange cultural, artistic and sporting activities, sound and stage performances, special days and nights, food organizations.
- It shall form archives, make plans and projects, run competitions and put into practice the results of such competitions.
- It shall establish and run cooperatives, foundations, financial undertakings and similar units so it can offer services in the direction of its aims. It shall employ and train personal necessary for these activities.
- It shall give aid, arrange events and support projects for education and teaching. It shall open institutions of primary and secondary education, hostels, boarding houses, crèches, kindergartens, sporting halls and reading auditoriums and guesthouses.
- It shall organize courses and seminars in mathematics, science, social sciences and other branches, musical, sporting and cultural events in order to contribute to the education of children and young people. Depending on the needs of the society and in implementation of the objectives specified in this Charter, it shall open short-term or long-term courses (language, diction, typing, computer, sewing and embroidery, sports, music, etc.).
- It shall open courses in a variety of trades in order to increase employment rate in society.
- It shall from groups, committees and commissions concerned with the Association’s activities and support commission workings
- It shall organize health surveillances, vaccination campaigns and blood donation campaigns.
- It shall open guidance service within its structure or employ unpaid consultants.
- In order to carry out the Association’s activities, it shall accept donations of movable and immovable property and means of transport, purchase, hire or vent these. In order to bring income and to implement the Association’s objective, it can obtain movable and immovable property, build or rent buildings and establishments, get involved in every kind of industrial, economic, agricultural, cultural activities, produce projects, found, purchase or share undertakings. It shall open and operate clubhouses.
- It shall get involved in every kind of activity to ensure the preservation of environmental and ecological balance on national and international level and to ensure in introducing to our people and integrating to our culture the importance of protecting, above all, the environment, historical, cultural, and tourist areas and works.
- Aiming at preserving the environment, it shall form the remembrance forest and the Association’s forest in forests, lakes, rivers and natural areas by donation, rent or purchase.
- It shall arrange for the construction of roads, bridges, fountains, water networks, resorts, playing parks, schools, social and cultural facilities, sanctuaries and similar buildings; undertake their restoration or helps with their construction.
- In the implementation of the Association’s objectives, it shall react or contribute to activities and campaigns at home and abroad, held press conferences, communiqués, programmes, campaigns to cooperate with national or international organizations for implementing a series of events and activities.
- It shall form non-governmental organizations and platforms at home and abroad whose activities are aimed at the same objectives as its own, cooperates and exchanges knowledge with them, and forms a data bank and a communication network for this purpose. It shall get accredited with international organizations.
- In order to implement the objectives stated in the present Charter, the Association can receive material aid from associations with similar aims, political parties, workers’ and employers’ unions and trade unions and give aid to the mentioned organizations.
- The Association can execute joint projects on issues falling into its field of responsibility together with public institutions and organizations in compliance with the Law on the Relations of Association and Foundations Public Institution No 5072, the Municipality Law No 5393 and the Law of Special Directorate, the Ruling of the Provincial Special Directorate and Regulations of the Voluntary Participation in the Municipality Services.
- It shall perform other activities permitted by the Law of Associations.
MEMBERSHIP, TYPES OF MEMBERSHIP
Article 6 -
a. General Assembly Membership: Real or judicial persons bearing the conditions provided for in the Law of Associations, having adopted the Association’s objectives and principles and having accepted to work for the implementation of those objectives, can apply for the membership of the Association.
b. Honorary Membership: The Association shall give the title of honorary member by the decision of the Board of Directors to persons having served or believed to serve in future the aims of the Association and persons who have served humanity by their extraordinary scientific, intellectual and artistic works; and persons having provided extraordinary help and benefit to the Association. The title of honorary member shall be consummated with the honoured person’s acceptance. Honorary members do not have the right to vote in the General Assembly. Honorary members can pay membership fees and make donations of their own will.
APPLICATION FOR MEMBERSHIP AND ITS ACCEPTANCE
Article 7 - The Association’s Board of Directors shall reach a decision within maximum of thirty days on an application for membership by either admitting to membership or rejecting the request, of which the applicant shall be informed with a letter. A membership application can rejected due to absence of grounds for application. Forced membership is not possible.
MEMBERSHIP RIGHTS AND OBLIGATIONS
Article 8 -
- The membership right, which is strictly connected with the entitled person, cannot be divided and transferred. No one can be forced to remain a member.
- Forced membership is not possible and no one can be forced to remain a member against one’s will.
- Every member has the right to resign.
- All members enjoy equal right without any discrimination.
- Every founding member has one vote in General Assembly and the vote shall be used in person.
- Honorary members can pay membership fees and make donations. However, honorary members have no right to vote and do not have the right to enter the Board of Directors.
Every member has the obligation to observe individual freedom, public order and general rules of moral conduct before the Association. These are: endeavouring to implement the Association’s objectives, participating in administration and activities of the Association, to conform to the order of the Association, and to show loyalty to the Association, which is an individual obligation, to perform any action and service that can be evaluated in money, to pay membership fee, and participate in the Association’s expenses which are financial obligations.
EXPULSION FROM MEMBERSHIP
Article 9 -
- To lose the right to be a member to associations.
- To act against the regulations of the Association and the principal Charter.
- Not to pay membership fees at least one year.
- To be punished with expulsion from membership.
- To fail to make a correct declaration in one’s membership application form.
- To fail to fulfil the duties given in accordance with the Charter and internal regulations.
- To act against laws, the Association’s Charter and to the detriment to the aim of the Association or to work against the Association.
- A member or members who are fixed to be engaged in the activities enumerated above shall be expelled from membership by the decision of the Board of Directors based on the outcome of the interrogation to be carried out through the disciplinary committee that shall be assigned with this task of by the independent decision of the Board of Directors. The membership of those who lose the right to be member to the Association and of those who have been expelled from membership because of their actions’ being against the Association’s Charter shall end. Members having been expelled from membership shall be informed of the decision to expect them with a letter to be given them in return for signature or to be delivered to the address that they had previously declared. Those who have been expelled from membership because of their acting against Association’s Charter have the right to protest to the General Assembly. The decision to be given by the General Assembly is final.
LEAVING MEMBERSHIP AND AUTOMATIC END OF MEMBERSHIP
Article 10 -
- Leaving membership is possible with a written declaration stating that one wishes to leave membership which shall be given to the Board of Directors. If there are any accumulated membership fee debts to be paid or damages to the Association’s assets their compensation is obligatory.
- Membership automatically ends in case of member’s death or absence, disappearance of legal and actual conditions stipulated for becoming a member, and in case of the liquidation after the liquidation proceedings have been completed.
THE ORGANS OF THE ASSOCIATION
- General Assembly
- Board of Directors
- Supervisory Committee
- Disciplinary Committee
- Consultative Committee
THE ASSOCIATION’S GENERAL ASSEMBLY COMPOSITION
Article 11 - The General Assembly shall be composed of founding members together with each Branch’s presidents of the Board of Directors of and two persons to be chosen from each Branch’s General Assembly except the president of the Board of Directors.
THE ASSOCIATION’S GENERAL ASSEMBLY MEETINGS
Article 12 - The Association shall hold its first General Assembly meeting within the first six months following its establishment. It shall hold its future ordinary General Assembly meetings once in three years in the months of April. Besides ordinary meetings, General Assembly shall convene in cases when the Board of Directors or Supervisory Committee deems it necessary or at the written request of one fifth of the Association’s members. The Board of Directors shall convene the General Assembly. If the Board of Directors fails to convene the General Assembly extraordinary meeting, latest within 15 days subsequent to the receipt of the request for an extraordinary General Assembly meeting, one of the members shall apply to the judge of the peace, who shall assign three members wit convening the General Assembly.
METHODS OF SUMMONS TO MEETINGS AND SUFFICIENT NUMBER
Article 13 - The Board of Directors shall arrange the list of members who enjoy the right to participate in the General Assembly according to the Association’s charter. The member having the right to participate in the General Assembly shall be summoned for the meeting at least 15 days prior to the meeting, by a newspaper announcement, normal or electronic mail, in which the day, time, place and agenda of the meeting shall be specified. Should the meeting be postponed because of absence of majority at this summons, the day, time and place of the second meeting shall also be specified. The period between the first and the second meeting cannot be less than seven days and more than sixty days. Should the meeting be postponed due to a reason beside the majority’s absence, this situation shall be reported to members according to the method of summons used for the first meeting; where by reasons for postponement of the meeting shall also be specified. The second meeting shall obligatorily be convened not later than six months after the postponement date. Members shall be summoned to the second meeting according to principles defined in the first paragraph.
The General Assembly meeting cannot be postponed more than on one occasion. The sufficient number for meeting Should the meeting be postponed due to reasons except the majority’s absence, then the meeting shall be convened with the participation of more than a half of the members having the right to participate in the General Assembly and in cases of amendments to the Charter or liquidation of the Association the participation of the two thirds of members shall suffice for holding the meeting. If the sufficient number of members is not ensured in the first meeting, the majority shall not be sought in the second meeting. However, the number of members attending this meeting shall not be less than twice the total number of members of the Board of Directors and members of the Supervisory Committee.
METHODS OF CONDUCTING MEETING
Article 14 - The list of members having the right to participate in the General Assembly shall be made available at the place of the meeting. The identity documents issued by official authorities that belong to the members wishing to enter the place of the meeting shall be controlled by the member of the Board of Directors or by the staff charged by the Board of Directors. Members shall enter the place of meeting by signing beside their names put in the list by the Board of Directors. Once the sufficient number of members attending the meeting shall be ensured, it shall be recorded in the minutes and the meeting shall be opened by the president of the Board of Directors or by a member of the Board of Directors commissioned with this duty. The Board of Directors shall also conduct the minutes in case of majority’s absence. After the opening procedure, a council shall be formed by selecting the president to lead the meeting together with sufficient number of president deputies and secretaries. In the voting to be made fro election of the Association’s organs, members using their vote are obliged to slow their identity documents to members of council and to sign next to their names in the list of members attending the meeting. The head of the council is responsible for leading and ensuring the security of the meeting. The elections of the members of the General Assembly and Supervisory Committee are held via secret voting; decisions in other subjects are reached with open voting. The president of meeting shall collect the hidden votes thrown in an empty box after the fulfilment of necessary proceedings with sealed papers and voting compasses of members, and determine them by open casting.
Every member of the General Assembly has the right to vote; a member shall vote in person. Honorary members can attend the General Assembly meeting, but cannot vote. In cases of members that are judicial persons, the person commissioned as representative by the judicial person and the president of the Board of Directors shall use the vote.
The topics discussed and the decisions reached in the meeting should be recorded in the minutes and signed by the head of council and secretaries. After the meeting, the minutes and other documents shall be delivered to the president of the Board of Directors. The president of the Board of Directors is responsible for these documents’ protection and for their transfer to the newly elected Board of Directors within seven days.
Article 15 - The agenda of the meeting shall be prepared by the Board of Directors. The items demanded by the Supervisory Committee shall be included on the agenda. Only the subjects that have been included on the agenda shall be discussed at the General Assembly meeting. However, it is obligatory to put on the agenda the items whose consideration is requested by at least one tenth of the members attending the meeting.
DUTIES AND AUTHORITIES OF THE GENERAL ASSEMBLY
Article 16 - The General Assembly shall discuss and decide on the issues below:
- To elect founding and substitute members of the Association’s organs;
- To supervise other organs of the Association and to relieve them of their duties on rightful grounds when it is deemed necessary;
- To amend the Association’s Charter;
- To discuss the reports of the Boards of Directors and Supervisory Committee, to acquit the Board of Directors;
- To take decisions to open and close the Association’s Branches and to give authority to their founders;
- To discuss the budget prepared by the Board of Directors and to accept it as it is or to amend so it is approved;
- To authorize the Board of Directors to deal with issues concerning finance and debts, such as purchasing real estate for the Association or selling, mortgaging available real estate, or dissolution, donation or transfer of contracted mortgage agreements;
- To define the wages ceiling to be paid to members of the Board of Directors and the Supervisory Committee and to give an estimate of wages on condition that the wages ceiling is not exceeded;
- To make the decision to liquidate the Association;
- To perform other duties stipulated by the Law of Associations and the body of current law.
Article 17 - Only the members mentioned in Article 11 can attend the General Assembly and vote. The General Assembly shall take decision with absolute majority of participants of the meeting. Decisions concerning the liquidation of the Association and amendments to the Charter shall be taken with vote of two thirds of the total number of participants attending the meeting. The Association’s organs shall be elected according to the principle of secret vote and open sorting.
Article 18 - If there are no other provisions in the present Charter, all the organs of the Association shall convene with absolute majority; decisions shall be taken with absolute majority of participants. In case of equality, the president’s vote shall be counted as two votes.
THE BOARD OF DIRECTORS ITS COMPOSITION
Article 19 - The Board of Directors is composed of nine founding and nine substitute members, it shall be elected in the General Assembly by secret vote. If the Board of Directors is discharged of founding members, the substitute members should be called to duty. If the number of the Board of Directors members as well as substitute members after being called to duty decreases down to the half of the whole number on account of discharges, the General Assembly shall be summoned for a meeting by the existing Board of Directors members or by the Supervisory Committee within one month. In case of the failure to summon the members for a meeting, each member of the Association can demand that a General Assembly meeting be convened by applying to the local Justice of Peace. The Association shall be administered by the founders until the first General Assembly meeting.
Article 20 -
a. President: The president represents the Association on behalf of the Board of Directors. The president presides the Board of Directors. The president makes statements on behalf of the Board of Directors if necessary.
b. Vice-President: The vice-president temporarily fulfils the duties of the president in his absence.
c. Secretary-General: The secretary-general is responsible for the Association’s correspondence.
d. General Accountant: The general accountant is responsible for the Association’s financial affairs.
B. Other Organs
There can also be founded other organs in the Association.
ITS DUTIES AND AUTHORITIES
Article 21 -The Board of Directors executes the following responsibilities:
- To perform works necessitated by the Association’s objectives, to take decisions and to implement them.
- To employ or relieve of duty General Director, executive administrators and personnel in order to streamline its performance of its activities for the Association’s objectives.
- To represent the Association or to authorize third persons to do it.
- To draw up the authorization documents for collecting membership fees and donations and to give to the concerned person.
- To carry out operations connected with the Association’s income and expense accounts and to prepare and to present the budget for the next period to the General Assembly. To implement the budget and to keep its records.
- To perform other duties given to it by the Charter of the Association and the body of current law.
- The Board of Directors shall designate the president, vice-president, secretary-general, accountants from among themselves by making the division of duties. The Board of Directors takes its decisions with the majority of votes. Meeting shall be held at least once a month.
- To decide and authorize to start legal proceedings on behalf of the Association, to bring prosecution in suits to be filed, to come to an agreement in a claim or dispute brought before a law court, to acquit and to renounce a claim.
- To found or to abolish commissions, committees to deal with particular matters of interest.
- To prepare and bring into force internal regulations concerned especially with operating commissions and committees to be founded by the Association as well as the internal operation of the Association.
- To decide to public and broadcast announcements and declarations and the like on behalf of the Association.
- To ensure that necessary operations are fulfilled for opening or closing by the authority of the General Assembly.
- To ensure that the Association’s Branches are supervised and to relieve of duty the Branch Boards Directors by the authority of the General Assembly when it is deemed necessary.
- To ensure that representative offices are opened and closed wherever it is deemed necessary.
- To accept as they are or by amending or to refuse activity programmes, budgets and final calculations proposed by the Branches . In case of refusal, to make the responsible compensate the damage (The rights of the Branch General Assemblies are protected).
- If necessary, to summon the Branch General Assemblies to a meeting.
- To increase or decrease the annual membership fee.
- To decide on admission to or expulsion from membership of the Association.
- To decide on the purchase and sale of real estate, procedures concerning ownership and debts, borrowing of property, mortgage and suchlike affairs along with every kinds of obligations and expenses in compliance with the body of current law in force, the Charter provisions, decisions of the General Assembly.
- To establish foundation with all or a part of every kind of immovable property, movable property and rights, that can be estimated in cash, owned by the Association or to transfer them to foundations the Association deems appropriate.
- To inform the Civil Board chief’s office on the acquisition of immovable property within a month after the registration in the title deed.
- To decide on the involvement of the Association in international activities, its affiliation to and withdrawal from a federation.
- To produce platforms together with other associations or foundations, unions or suchlike non-governmental organizations in order to realize a common aim.
- To inform with a letter the highest Civil Board chief’s office of the location of the Association’s Headquarters on the name and surname, father’s name, place and date of birth, occupation and domicile of the elected founding and substitute members of the Board of Directors, the Supervisory Committee as well as Association’s other organs within thirty days following their election by the General Assembly.
THE SUPERVISORY COMMITTEE ITS COMPOSITION
DUTIES AND AUTHORITIES
Article 22 - The Supervisory Committee consists of a minimum of three founding and three substitute members elected by the General Assembly. It elects a president at its first meeting. The Supervisory Committee shall supervise, according to the principle and procedures defined in the Association’s Charter and with intervals not increasing one year, whether the Association fulfils activities designed for the implementation of the aims indicated in its Charter and whether the Association keeps registers, accounts and records in accordance to the body of current law and the Association’s Charter.
The authorized of the Association are obliged to show and give every kind of documents and records to the Supervisory Committee on request, to fulfil the Supervisory Committee’s request to enter administration offices, institutions, and its annexes. In cases the supervision is carries out by the General Assembly, the Board of Directors or independent supervisory organizations the liability of the Supervisory Committee shall not be removed.
THE DISCIPLINARY COMMITTEE ITS COMPOSITION
DUTIES AND AUTHORITIES
Article 23 - The Disciplinary Committee consists of a minimum of three founding and three substitute members elected by the General Assembly. It elects a president at its first meeting. The Disciplinary Committee shall prepare reports on members of the Headquarters and Branch General Assembly that lose any of their membership qualities or act against the Association’s goal, or whose being against the Association is ascertained, which it shall give to the Board of Directors. The members investigated by request to start disciplinary proceedings based on the documents of the Board of Directors shall be invited with a registered letter; a necessary shall be prepared after taking the defence of those who come and in absence of those who failed to appear.
THE CONSULTATIVE COMMITTEE ITS COMPOSITION
DUTIES AND AUTHORITIES
Article 24 - The Consultative Committee consists of a minimum of sixteen members elected from among the members of the General Assembly and honorary members to fulfil its duties for three years. It elects a president at its first meeting. The Consultative Committee shall be convened once in six months and shall present a report to the Board of Directors concerning the Association’s activities along with its proposals. When necessary, the Consultative Committee shall give advice to the Board of Directors, the Committees or members.
THE BRANCHES AND THE GENERAL ASSEMBLY
Article 25 - The Headquarters General Assembly can open Branches wherever it is deemed necessary. For this purpose, at least three persons authorized by the Headquarters Board of Directors shall make a written application to the highest civil governor of the area, where a Branch is to be opened. The Branch’s organs consist of the Branch General Assembly, Branch Board of Directors and Branch Supervisory Committee.
The Branch General Assembly consists of all members registered in the Branch. The Branch General Assemblies must finish their ordinary meetings at least two months before the Headquarters General Assembly meeting. The Branch General Assembly meeting shall be convened in the month of January. The Branch General Assembly shall discuss reports of the Branch Board of Directors and the Branch Supervisory Committee; it shall adopt the budget prepared by the Board of Directors as it is or by amending it; it shall elect the Branch’s organs. The decisions of the Branch General Assemblies shall be taken with majority of votes. The elections of the Branch’s organs shall be held according to the system of secret vote, open sorting and count. The first ordinary General Assembly on establishing the Branch shall be convened within 6 months after the announcement of its establishment.
THE BRANCH BOARD OF DIRECTORS
Article 25 -
- The Branch Board of Directors consists of 5 founding members elected by the Branch General Assembly via secret vote; in addition, 5 substitute members shall be elected.
- The Branch Board of Directors shall elect a president, vice-president, a secretary and an accountant in its first meeting; it shall fulfil its duties according to the provisions of the Charter concerning the Headquarters Board of Directors.
- The Branch Board of Directors shall fulfil all other duties in line with the Law of Associations, the Association’s Charter, the decisions of the Association’s General Assembly, the Headquarters Board of Directors and Branch General Assembly.
- Based on the authority given by the of Headquarters General Assembly, the Headquarters Board of Directors can relieve the Branch Board of Directors of its duty and appoint a temporary Board of Directors instead of it, which must convene the Branch General Assembly within three months at the latest.
- Two persons elected by the Branch General Assembly from among the members of the Branch General Assembly except the president of the Branch Board of Directors shall represent the Branch at meetings of the Headquarters General Assembly.
- The Branch Board of Directors can exercise its representative, administrative and management authorities as well as those relating to debts only within the limits of the Branch, none of whose operations can bind the Association in any way.
- The Branch Board of Directors shall act in line with the guidelines of the Headquarters Board of Directors based on the authority given by the Headquarters General Assembly for the establishment of institutions, purchase and sale of real estate, donations, mortgage and suchlike procedures as well as construction, fulfilling its commitments for the years to come, institution of legal proceedings, prosecution, renouncement of a claim, acceptance, coming to an agreement in a lawsuit, acquittal.
- The Branches are responsible for the implementation of the decisions of the Headquarters Board of Directors that are not against the body of current law, the Association’s Charter and its regulations.
- The budget schemes shall be presented at the meeting of Branch General Assembly. Account books and receipts, invoices, and suchlike documents stipulated by the Law of Associations, the Association’s Charter and its regulations shall be kept and presented for inspection and control.
- The property, account books and suchlike documents of Branches, whose activity has been brought to a formal end, shall be obligatorily transferred and delivered to the Association’s Headquarters. The Branches shall immediately answer every kind of inquiries of the General Headquarters. The Branches shall ensure that decisions taken by the Association’s General Headquarters are implemented within their borders. The General Assembly shall give its reports to the relevant competent authorities within 30 days and send a copy of them to the Association’s Headquarters.
- The Branch is subject to the supervision by the Branch General Assembly in such issues as organization, workings, implementation, decision-making and administration as well as in financial affairs. If the General Headquarters Board of Directors considers the decisions of the Branch General Assembly and the Branch Board of Directors to be against the laws, the Association’s Charter and the Branches’ regulations after examining them, it can request that a suitable decision to be taken.
The Headquarters General Assembly is authorized to take final decisions in case of insistence of the aforementioned Branch’s committees (the Branch General Assembly and the Branch Board of Directors) on their old decisions. Based on the authority of the Headquarters General Assembly, the General Headquarters Board of Directors can take the decision to dissolve the Branch Board of Directors. The Branch General Assembly can relieve of duty the founding and substitute members of the Board of Directors as well as the founding and substitute members of the Supervisory Committee.
THE BRANCH SUPERVISORY COMMITTEE
Article 26 - The Branch Supervisory Committee consists of at least three founding and three substitute members elected by the General Assembly. It elects a president at its first meeting. Its detailed supervision report at the end of a period shall be presented to the Branch General Assembly.
Article 27 - By the decision of the Board of Directors, the Association can open representative offices wherever it is deemed necessary for the fulfilment of the Association’s activities. The representatives cannot be represented in the General Assemblies of Branches or of the Association. The Branches cannot open representative offices. The address of the representative office shall be reported to the Civil Board chief’s office of its area by a person or persons commissioned as representatives by the decision of the Board of Directors.
THE ASSOCIATION’S INCOMES
Article 28 - The Association’s income sources are as follows:
- Membership entry and annual membership fees
- 15% of the income of its Branches
- The funds gained from such activities of the Association as publishing, organization of entertainments, performances, concerts, sports competitions, conferences, trips, fairs, courses, economic undertakings, operating clubhouses, etc.
- The income gained from the Association’s property.
- Every kind of aid and donations received from associations, political parties, trade and employers unions, professional institutions, real and judicial persons having similar aims.
- Donations and aid collected in accordance with the provisions of the body of current law concerning the collection of aid.
- The Association can receive aid in kind or in cash from individuals, institutions and organizations abroad on condition that it should previously report it to the Civil Board chief’s office.
THE AMOUNT OF MEMBERSHIP FEE
Article 29 - The entry fee for membership of the Association amounts to 150 YTL. The annual membership fee shall be determined by the Board of Directors. Bearing in mind economic conditions, the Board of Directors can increase or decrease the membership entry fee and annual membership fee.
THE METHOD OF BORROWING OF THE ASSOCIATION
Article 30 - Based on the decision of the Association’s Board of Directors, the Association can borrow property in kind or in cash from real or judicial persons with the signature of the president of the Board of Directors.
THE ASSOCIATION’S EMPLOYEES AND THEIR WAGES
Article 31 -
- The Association’s render services through volunteers or paid staff employed by the decision of the Board of Directors.
- Wages can be paid to the president or members of the Board of Directors and Supervisory Committee of the Association providing they are not public employees. Every kind of appropriation of money for travelling expenses or compensations shall be determined by the General Assembly. Except the Board of Directors and the Supervisory Committee, no payment shall be given to any member, such as participation fees or compensations.
- The amounts of daily pays and travelling expenses to be given to the members employed for the Association’s services shall be appropriated by the General Assembly.
ACCOUNT BOOKS AND RECORDS
Article 32 - The Association shall keep necessary account books in line with the body of the current law. Besides, other needed account books can also be kept by the decision of the Board of Directors.
PROCEDURE IN INCOMES AND EXPENSES
Article 33 - The Association’s income shall be collected with the receipt document and its expenses shall be recorded with the expense document. Statements of account or account summaries drawn up by the bank can replace receipt documents. The period of keeping of the receipt documents and expense documents is five years. The receipt documents used in collecting the Association’s incomes shall be printed by the decision of the Board of Directors. The persons to collect the Association’s incomes shall be assigned by the decision of the Board of Directors and an authorization document shall be drawn up for them.
The collected money be deposited into a the deposit account or current account opened on behalf of the Association in one or several banks or financial institutions determined by the Board of Directors. A needed amount of money shall be kept available in the Association’s safe to cover immediate expenses. The signature of the person or persons authorized by the Board of Directors is required for drawing money from the Association’s account or for receiving money orders sent to the Association’s account. The same provisions shall also be applied for stocks and bonds that have worth in terms of money.
The Association’s account period of is between 1 January and 31 December. The Association’s accountancy system is essentially a basic accountancy system. However, if keeping the Association’s income and expense books does not appear to be possible, the Association’s books shall kept on the balance sheet basis.
INTERNAL SUPERVISION FORMS WITHIN THE ASSOCIATION
Article 34 - The internal supervision is essential for associations. The internal supervision can be performed by independent supervisory organizations as well as by the General Assembly, the Board of Directors and the Supervisory Committee. In case the supervision is carried out by the General Assembly, the Board of Directors or independent supervisory organizations, the liability of the Supervisory Committee is not removed. The Supervisory Committee shall carry out inspections and supervisions of whether the Association fulfils activities designed for the implementation of the aims indicated in its Charter and of whether the Association keeps registers, accounts and records in accordance to the body of current law and the Association’s Charter; and present, according to the principle and procedures defined in the Association’s Charter, the results of those supervisions in form of a report to the Board of Directors and to the General Assembly when it is summoned with intervals not increasing one year.
AMENDMENTS TO THE CHARTER
Article 35 - The Charter can be amended on condition that it is put on the agenda of ordinary and extraordinary meetings, and amendment proposals are reported in writing to the members at least 30 days earlier as a a sufficient period. The presence of the majority of members is required for conducting the General Assembly meeting, in which the proposed amendment shall be discussed. The majority needed for the decision to amend the Charter is 2/3 of the votes of members attending the meeting.
DISSOLUTION OF THE ASSOCIATION
Article 36 - The Association’s General Assembly can decide to dissolve the Association at every time. The majority needed for the dissolution decision is 2/3 of the votes of members attending the meeting. The General Assembly’s decision dissolve the Association shall be reported with a letter to the Civil Board chief’s office.
LIQUIDATION OF PROPERTIES
Article 37 - In case of the Association’s dissolution, the General Assembly shall decide at its last meeting the way properties shall be liquidated, to which organizations they shall be transferred.